Booking Help and Advice

See below for frequently asked questions as well as help and advice when booking musicians (bands, singers, instrumentalists, DJs). If your question is not displayed below, please feel free to get in touch. Happy to help!


Live music is a great way to add an extra special touch to any event or function. There is nothing quite like a live musician to bring an event to life. A great musician responds to the mood to deliver great entertainment.

Set-up time is based on the number of musicians involved. A solo acoustic musician can be ready within 30 minutes. A duo or trio can take up to an hour. A 10-piece function band, with DJ service, may take up to 90 minutes or more. The time needed is to position the musicians in the performance area, prepare the equipment and test their sound.

If this is a special event with particular timings, they may need to arrive earlier. It is best to agree with the musician about the time of arrival. This will allow them to prepare for your event. This should be before your guests or patrons arrive.

This is best done direct with the live music artist you booked as soon as possible.

Please ensure you provide the musician with as much notice as possible. They will want to be able to schedule another performance on the cancelled date to avoid any loss of earnings.

When you discuss the terms with your hired musician, please cover the cancellation details. Let them know if you would like to change the event date. They may need time to check their calendars before confirming the rearrangement.

If a musician cancels, you will need to find a replacement musician. Get in touch with us as soon as possible, as ACE Music Booking Agency may have musicians available at the last-minute for you.

All of the musicians for hire on ACE Music Booking Agency are active live performers. The musician selected for your booking may be regularly playing live in your local area. If it is a public event near you, pop along and have a listen. Please bear in mind that they may not be able to grant you access for private events.

You are welcome to discuss this with the musician you are booking for your event. Some musicians for hire will work very hard on a particular series of songs. They would also link many songs together into a medley. These musicians to hire will have a routine to last the entire evening which they have perfected. Then it becomes very difficult for them to change the order of songs to include your choice. But, they may still be able to perform a special song for you. Other local musicians for hire will be happy to play any song you request. Providing you give them enough notice.

Many international musicians to hire travel the world with hundreds of songs in their repertoire. They may know the songs you want already! In both cases, don’t be afraid to ask. It is important you get exactly the live music you want to hire at your event.

The volume is based on the type of instruments involved. Amplified instruments will be louder than an unamplified acoustic guitar or violin, for example. Where volume is a consideration, musicians with backing tracks can provide full volume control.

If a sound limiter is in place, this should be discussed when booking your musician. Many local musicians to hire have experience in working with sound limiters. They will be able to advise in detail.

You are welcome to offer your chosen musicians anything included in your event planning. The musicians and bands for hire need a space to perform and payment for their performance. The space they need is scalable based on the number of musicians and bands for hire in their line-up. The musicians have experience in everything they need to perform and they can tell you in more detail.

If you have a complaint this should be raised as soon as possible with the musician themselves. The sooner a musician knows there is an issue the quicker they can rectify the problem if it is within their power to do so.

Exactly as agreed! The musicians you selected will arrive as agreed, set-up and sound-check. They will then get ready for their performance. Once the music begins the musician you hired for your event will play for the agreed amount of time, taking a small break if required.

All musicians to hire will supply the equipment they need to perform, unless provided by you. Have particular requests? It is best to discuss these with your hired musician.

You can include information about the space you have on your request. This will help you find the most suitable local musicians and bands for hire. Don’t forget to place your booking request where you can tell us all about your event.

As long as agreed! Generally, bands and musicians perform in sections of 45 minutes to an hour. This is separated with a small break lasting around 5 to 15 minutes. So if you want your musician to perform across 3 hours, they will play for 45 minutes 3 times. Some musicians performing across 2 hours, would play for 45 minutes, take a 15-minute break then play for the whole last hour. There are also musicians that when asked to perform across 3 hours will do that without a break! You can discuss and agree how long you want your musician to perform their music sets and break duration.

The local musicians are happy to discuss any ways they can provide the best performance for your event. You may want particular songs performed at particular times or make announcements. Feel free to let the musicians know what you would like to change or add. Especially if you plan to have them swinging from the chandeliers!

It matters for how long you want the musician to perform for your event and if there are any extra requirements. You can detail what you have in mind on your booking request. Your personal music booking agent will find the best musicians near you for hire to fit your budget. So you can rest assured you will be able to afford the musicians on your shortlist. You can check our price guide for hiring musicians.

Illness is something all musicians for hire should be prepared for. This may mean another musician stepping in for your event. The replacement musician should be well versed in the music that the initial musician performs. You will not hear any difference, although they may appear different. If the musician is unable to provide a replacement, let us know and ACE Music Booking Agency may be able to help you hire another musician of similar quality.

The musicians will perform live but not all shows are completely live. Some musicians use musical backing tracks to perform with a larger sound. For example, a soloist may use a backing track accompaniment. Feel free to discuss your preferences with the musician. Even some world famous music artists use backing tracks!

Popular variety musicians are happy to perform music across many genres and decades. Speciality artists prefer to focus their music on a particular style. Feel free to tell us what style of music you want your musicians and bands for hire to perform for your event.

Place your booking request for the type of music you prefer and receive prices from the best musicians for hire near you!

Help | Chat