Louisville Live Music Hire Articles
Booking Help and Advice
Help and Advice When You Hire Bands, Musicians and Singers in Louisville KentuckySee below for some answers to frequently asked questions when booking live music. If your question is not displayed below, please feel free to get in touch with us via live chat or contact form. Happy to help!
"How can I book a band or musician?"It's easy to hire a band, musician or singer. Let us know the type of music you have in mind. Add some information on the event you are planning and we'll do all the work! We can find you great bands and musicians for your booking. If you want more control you can add more information. This can help us find exactly what you are looking for. For example, the size of the band you prefer or the venue permits. Or the genre of music you'd like (for example Rock, Pop, the '60s). The type of event (if you're planning a wedding reception we can find you expert wedding bands). Your budget (this will ensure only music acts within your price range will apply). Any other info which you feel may help. For example, tell us it's for a 75th birthday party we can find you some great classic bands for hire to get the night swinging! Once completed, press the 'Set us to work!' button and we'll search our network for the right music acts for hire which matches your request. It's as easy as 1, 2, 3 or you can take control and get exactly the music you need for your event.
"How long do musicians for hire take to set-up?"Setting up time varies depending on the number of musicians involved. A solo violinist can be ready in a few minutes. A solo singer or duo may need 30 minutes to an hour. Whereas a 10-piece function band for hire may take an hour to 90 minutes. This is to position the musicians on stage, prepare the equipment and sound-check. If this is a wedding or a private event, they may need to arrive earlier. In either case, it is best to agree with the bands about the time of arrival. This will allow them to prepare for your event. This should ideally be before your guests or patrons arrive.
"I need to cancel or re-arrange a musician or band booked, what do I do?"This is best done direct with the chosen live music artist as soon as possible. You can contact the band, musician or singer for hire you selected for the event. Simply changing your mind is not usually a good enough reason to cancel! Please ensure you provide the music acts with as much notice as possible. They may not be able to schedule another performance on the cancellation date. This could lead to a loss of earnings for them.
When you discuss the terms with your music act please cover the cancellation details. Musicians and bands are human-beings too. Likely they will understand if you have a genuine reason for the cancellation. If you have to re-arrange an engagement you should contact the band or musician. Let them know and when you would like them to perform. They may need time to check their calendar (or many calendars if there are many musicians in the band!) before they can confirm the re-arrangement.
"What if the musician/band cancels?"If a music act cancels you will need to find a replacement band, singer or musician as soon as possible. We recommend entering another live music hire form. As we may have many bands, singers and musicians available at the last minute. You should then decide the impact of the cancellation. If the cancellation has not allowed enough time to find a replacement you may incur a loss. This should be cross-referenced with the agreement with the band, singer or musician. You can download a live music hire Engagement Agreement document to use when you book a band or musician.
"Can I see the musicians perform live before booking?"Of course! All our musicians, singers and bands for hire are active acts. The band selected for your engagement is very likely to be working in your local area. It may not be the case if they a high production tribute band. But, many bands and musicians have websites which they can direct you to. They will usually include a list of the dates they are playing and where. Provided it's a public event, pop along and have a listen. If you like what you hear don't forget to introduce yourselves. Let them know you discovered them via the ACE Music Booking Agency website. You can also discuss a pre-booking viewing when you discuss your booking with the bands. They will be very happy to let you know when you can see them play and to discuss your booking in detail.
"Is it possible to pick the songs the musicians will perform?"Choosing which songs to perform depends a great deal on the type of band, singer or musician you are booking. Some bands for hire will work very hard on a particular series of songs. Sometimes linking many songs together into a medley. They will be likely to have a routine to last the entire evening which they have perfected. In this case, it is very difficult for them to change the order of songs to include your choice. But, they may still be able to perform a special song for you. Your first dance song for example. Other bands or singers for hire will be happy to play any song you request. Providing you give them enough notice to learn them.
Many international musicians, singers and bands to hire travel the world with over 300 songs in their repertoire. They will likely know the songs you like already! In both cases, don't be afraid to ask! It is important you get exactly the music you want at your event.
"Will the wedding band for hire learn a first dance song request?"Yes. Or at least they should! In the many years of operating as a professional agency, we have never come across a wedding musician or band that will not be happy to learn a song for your first dance. But, you should to bear in mind the type of song you have requested and the style of the band you have chosen. Some bands may not fit the instrumentation and music style. They may not be able to represent the song you chose. For example, choosing a hip-hop multi-vocal song for a solo cello player! In this case, it could be better to have the band play the official MP3 version through their PA system instead.
"How loud will the band be?"The volume a band performs will depend on the type of instruments involved. Particularly un-amplified instruments like drums and brass which have a set volume level. Amplified instruments will then set their volumes to blend the music. If you have chosen a band that is all amplified (a hi-tech band for hire using backing tracks for example) then their volume can be set as quiet as the lowest level at which they can sing without the dry sound (the voice before microphone amplification) being heard.
"Will the band be suitable for sound limiters?"This will depend on the level of the sound limiter and the type of band selected. If your venue has a sound limiter this is something that should be discussed when booking the band. If you are unsure then it is best to choose a band which is all amplified. The sound produced will be more controllable than a band with un-amplified instruments. (Drums for example.) Many musicians for hire have experience in working with sound limitations. They will be able to advise whether they will have an issue.
"Do I need to provide anything for the musicians?"You will only need to provide a space in which to perform and payment. The space they need will depend on the size of the band you are booking. This can vary from as little as 2 meters to as much as an orchestra pit! The musicians for hire have experience in the space the band uses and will be able to tell you in more detail. The payment for the engagement should be issued by prior arrangement. This is usually via a BACS transfer in the week leading up to the event, issued in cash at the end of the performance or payment via cheque.
"What if I have a complaint about the musician/band?"If you have a complaint this should be raised as soon as possible with the music act themselves. The sooner a band knows there is an issue the quicker they can rectify the problem if it is within their power to do so. A great way to avoid complaints is to use the ACE Music Booking Agents Engagement Agreement form. This covers many of the areas which can result in a complaint if not agreed before the performance. For example, when the band is to arrive, set-up, play, break, finish. Also includes an agreement about cancellations and payments.
"How will the musicians plan my event's performance?"Exactly what you want them to as agreed! This usually takes the form of their arrival before the event is to start to set-up and sound-check. They will then make themselves scarce or get changed into their performance costume. Once the music begins the band or musician you have chosen will start their performance. This will be by the type of music you heard from the examples they provided. They will play for the agreed amount of time, usually taking small break in-between sets. At the end, they will pack up their equipment, and depending on your agreement, accept payment and leave.
"What equipment will the musicians provide?"The band will supply all the equipment they need to perform at your venue. If you have any particular equipment requests (laser lights for example!) then please discuss these with the band booked beforehand. Likely the band will provide a lighting system suitable to the venue, a PA system capable of supporting their amplification needs and enough great songs to get everyone in attendance dancing and singing along all night long!
"Will the musicians need a lot of space?"The amount of space the bands and musicians will need varies. This depends on whether you're looking for a solo musician, 4-piece band or big bands. Small bands will not need a large space and may only need one plug socket to perform. Whereas a 10 piece band will be best suited to a big stage area. These bands may need extra plug sockets for the increased amount of musical equipment they will supply to your event. Please discuss the space your music act requires before the booking engagement.
"How long do musicians perform?"As long as you want them to! Generally, bands and musicians perform in sections of 45 minutes to an hour. This is usually with a small break in-between usually lasting around 15 to 20 minutes. So if you want your music act to perform across 3 hours, it is quite likely the band will play for 45 minutes 3 times. Some bands performing across 2 hours, would play for 45 minutes, take a 15-minute break then play for the whole last hour. There are also bands that when asked to perform across 3 hours will do that without a break! You can discuss and agree how long you want your band to perform their music sets and break duration.
"Can I tailor my music act's performance?"That will depend on how exactly you want to tailor the band's show! Many bands are happy to discuss any ways in which they can perfectly fit your event. For example, to wear themed clothing or to perform a particular genre of songs. You may want particular songs performed at particular times or make announcements. Let the music act know exactly what you would like to change or add. Especially if you plan to have them swinging from the chandeliers!
"How much will it cost to hire a band or musician?"This will depend on the bands and musicians in the area and what your budget may be. It may be unrealistic to request a world class function band for under 500 USD, GBP, EUR. It also matters for how long you want the band to perform at your event and if there are any extra requirements. You can detail what you have in mind on your band booking form. A local solo musician can be available from as little as 100 USD, GBP, EUR. Whereas a world class 10 piece wedding band can command thousands. ACE Music Booking Agency will find musicians for hire to fit your budget if you entered it onto your form. So you can rest assured you will be able to afford the musicians we find.
"What happens if a musician is ill?"Illness is something all music acts for hire should be prepared for. Usually, this means another musician (a deputy also known as a 'dep') stepping into the band for the event. This can also happen for solo acts, as a replacement dep. The deputy musician will be well versed in the music that the music act performs. You will be unlikely to hear any difference, although they may appear different. If the band or musician hasn't prepared a deputy or deputy is unavailable, they may have to cancel or perform without the ill musician. You will need to agree with the band or musician what happens in case of illness before the booking.
"Should I hire a solo singer or a band?"You are free to hire any size of act you see fit. You should bear in mind your event and space at your venue when booking your band. If you are having a party for friends in a small garden then a smaller band would be a good choice. Home gatherings would be great with an acoustic singer for hire. But, if you've hired a large hall with a big stage area then a large party or function band would be a better choice. They will be better equipped to fill the stage and the hall with sound. Just let us know on the booking form the size of band you prefer and we'll find it for you. If you're unsure or have no preference on the band size then leave this blank and we'll supply you with the best acts of different sizes to choose from.
"Do all music artists perform live?"The musicians and bands will perform live but not all shows are completely live. Although many bands are fully live, some bands will use musical backing tracks to perform with a larger sound. For example, a soloist may use a backing track accompaniment. If you have a preference then please discuss this with the band as they may rather perform to their maximum potential. Even world famous music artists use backing tracks!
"Can musicians play different styles of music?"Some cover bands can perform music across many genres and decades. Whereas others prefer to focus their band on a particular genre. To our experience, bands/musicians that play various music styles are perfect choices. Especially at events with a mixed age audience. For example, at a birthday party. If you want your band to perform different styles then simply enter this info into the booking form.
"What are the minimum power requirements for a music act?"For some bands, no power at all is needed. A string quartet does not need any power and is a great choice for venues where there are not any power outlets. Small music acts for hire will usually only need one or two power sockets. This depends on the type of instruments they play or equipment they use. Larger bands can need many power options to set-up in their correct configuration. When booking please ensure you discuss the power requirements and availability.
"Are the music artists PAT tested with adequate public liability insurance (PLI)?"Yes and yes! Every cover band and musician for hire on the ACE Music Booking Agency network needs to comply with portable appliance testing (PAT testing) requirements and will also need to have public liability insurance (PLI). This ensures that the band you choose to hire will be legally able to perform at your venue without issue. Although the musicians on our network cannot join without confirming both of these points you still need to check with them that their certifications are still valid for the date of performance.
"How do I make a booking?"Simply tell us what you have in mind here and receive direct quotes from great music acts.
Entertainment ideas (Louisville)You can choose different styles of music to fit your event perfectly. Just let us know what you have in mind and we will help you find the right act. Types of bands available in Louisville include, rock pop bands, indie rock bands, world music acts, mariachi bands, live lounge style bands or electric violinists. These may be a great fit for corporate event entertainment, weddings and functions. Or maybe you're more interested in opera singers, classical guitarists, salsa bands and solo duos. For special occasions you might want to consider Christmas bands, brass bands, singing waiters, piano players or barn dance bands. Truth is, there are many different types of acts available in Louisville. If you let us know roughly what you're looking for, we will be able to help you find a suitable act. Event entertainment acts to hire in Louisville include pop function bands for hire for weddings and functions (including drinks receptions). These types of acts can also perform at any corporate event, private party or charity event. Bands play usually popular covers or rock covers from famous bands and themes such as, Bruno Mars, James Bond, Stevie Wonder, Dire Straits, Lady Gaga and many more. You can offer to customise the set-list the band performs to fit your event and they would be happy to help.
Looking to book local bands in Louisville? Below are some examples of bands you could book for your event. Maybe have a rock pop function bands perform dance floor filling energetic numbers for your private party. Subtle classical guitarists can also to bring a classy atmosphere as your wedding entertainers. Or are you more interested in barn dance bands? It's always best to send your enquiry to be able to choose from the live bands available in Louisville for your particular date. If you let us know about your live music entertainment ideas we will be able to help you find a fantastic act to hire in Louisville.
Party entertainment (i.e. wedding party bands) acts are the most popular choices. Such as covers bands, motown bands, hard rock/metal bands, funk bands, wedding singers or rock and roll bands.
For intimate gatherings (i.e. birthday party bands) small Louisville bands such as acoustic bands, acoustic duos or folk bands might be a great choice.
Corporate entertainment acts can be as subtle or energetic as you want them to be. Such as jazz bands, steel bands, background music acts, classical musicians, swing bands, gospel choirs, latin bands, rat packs or string quartets. Solo duos, live lounge style bands and rock covers bands are usually quite popular with pub and bar bookings too.
As you can see the list of Louisville bands and travelling acts displayed on this page is only a selection. New artists are added on to our website every day and if you haven't seen what you're looking for yet, it's best to send us your enquiry and we will be in touch shortly.
In addition to musicians, singers and bands from Louisville area, there are also many bands in the UK, US, Europe and all around the globe that are willing to travel to perform at your event. Most professional bands play nationwide and sometimes worldwide. Especially if you're considering to offer accommodation with your event, this may lower their costs as well.
If your venue has a sound limiter you may want to send enquiry for acoustic acts; such as singer guitarists. Some amplified music bands to hire may also be suitable for sound limiters as they would have volume control; such as electric violinists or singing waiters. For your wedding music please let us know if it's for your wedding ceremony, wedding breakfast or wedding receptions. Bands for weddings vary depending on the event types. As some bands to hire may only suit one section of your special day, whereas some bands for weddings may have the flexibility to perform for all.
For corporate functions you may find more experienced and versatile cover bands available to hire more suitable. These may include, singer guitarists, brass bands, indie rock bands, Irish bands or world music acts, depending on your selected music types.
Searching for live entertainment for most event types can be confusing and time wasting. The acts you finally decide on may not even be available for your date. This is why we strongly suggest to send an enquiry to receive direct quotes from the live entertainment acts. The cover bands available will reserve your date for 7 days enabling the time to review, decide and make a booking.
If you have any questions you can always check our frequently asked questions.